Job Description: Health Information Specialist

AccelHealth

Date: October 2018

I. Job Title

• Position: Health Information Specialist
• Classification: Non-Exempt
• Accountable To: Health Informatics Manager
• Program: CHC Clinics
• OSHA Category: 3

II. Job Summary

To maintain patient files, verify and file medical records of the health care facility. As part of
the health information team, responsible for maintaining the security, confidentiality and
completeness of the patient medical, dental, and behavioral health information records of
AccelHealth.

III. Duties and Responsibilities

1. Prepares electronic or paper medical records for office use, such as provider visits and staff audits.
2. Performs clerical duties, including scanning, photocopying, chart retrieval, answering phone, and faxing.
3. Reviews and obtains information release requests for appropriateness and validity and sends these requests to DataFile for processing and releasing of records.
4. Sends and receives medical, dental, and behavioral health records and maintains applicable documentation of such in the Protected Health Information (PHI) logs.
5. Prepares paper files for storage and or destruction.
6. Assists with the notification and processing of subpoenas for medical and dental records.
7. Accepts job related training assignments and development in new tasks and technologies.
8. Performs other related duties incidental to the work herein as may be assigned or delegated.

IV. Performance Standards

Performance will be evaluated by the Health Informatics Manager using the AccelHealth Performance
Evaluation forms wherein a satisfactory overall rating is considered a minimum acceptable level of
performance.

V. Additional Responsibilities

1. May assist other staff members with their duties as workload dictates.
2. Attends seminars and conferences as needed or requested.
3. Uses equipment safely and effectively.
4. Demonstrates an appropriate level of knowledge of infection control for the assigned duties, awareness of the organization’s mission and values, and knowledge of patient rights.
5. Complies with in-service requirements and attends mandatory meetings.
6. Demonstrates knowledge of policies and procedures for safety in the workplace, including response to employee injury, fire, security, incidents, ban on smoking, utility failure, response to medical emergencies, and handling of hazardous material.
7. Uses and protects access code for computer and telephone.
8. Utilizes the employee handbook, chain of supervision, and other resources.
9. Demonstrates awareness of process improvement methodology, including design, measure, assess, and improve. Actively participates in performance improvement activities.

VI. Qualifications

1. High School graduate or has completed a GED course.
2. At least one year experience in a medical office setting or two years clerical experience.
3. Bilingual English and Spanish preferred.

VII. Physical Requirements

1. Must be able to perform the essential functions of the position.
2. Must be able to meet the attendance requirements of the position.
3. Must be able to travel to other clinic sites unassisted.
4. Must be able to assist patients with evacuation in the event of an emergency.
5. Must not pose a direct threat to the health or safety of other individuals in the workplace.

By signing below, I acknowledge that I have received a copy of this job description, that I have had
an opportunity to review it, that it has been discussed with me, and I believe I can fulfill the duties
contained therein.

Employee Signature: ____________________

Date: ____________________